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Terms & Conditions of Entity Deep Music
Terms and Conditions of doing business with Entity Deep Music Publishing (PTY) Ltd and any Entity Deep (PTY) Ltd affiliated companies.
T&Cs for Sync Licensing
Last Updated: 01/09/2025
These Terms and Conditions (“Terms”) govern access to and use of the website entitydeepmusic.co.za (“the Site”) and the music catalogue provided by Entity Deep Music Publishing (Pty) Ltd (“Entity Deep Music”, “we”, “our”, or “us”). By accessing or using the Site, you agree to be bound by these Terms.
If you do not agree with these Terms, please do not use the Site.
1. Use of the Site
1.1. The Site provides access to a curated music catalogue for synchronisation (“sync”) licensing in media productions, including but not limited to film, television, advertising, digital content, games, and other audiovisual works.
1.2. You may browse and stream music previews for evaluation purposes only. Downloads, licensing, and usage require a valid licence agreement.
1.3. You agree not to copy, distribute, or use any music from the Site without prior written authorisation or a valid licence.
2. Licensing of Music
2.1. All music available on the Site remains the exclusive property of its composer(s), artist(s), publisher(s), and/or Entity Deep Music.
2.2. A synchronisation licence must be obtained before any music from the Site is used in a production.
2.3. Licences may be offered on an exclusive or non-exclusive basis, subject to the specific licence agreement.
2.4. The scope of permitted use (e.g. media type, territory, duration) will be detailed in the individual licence agreement.
2.5. Any use of music outside the agreed licence scope will constitute a breach of these Terms and may lead to legal action.
3. Intellectual Property Rights
3.1. All content on the Site, including but not limited to music, text, metadata, graphics, branding, and design, is protected by copyright, trademark, and other intellectual property laws.
3.2. No ownership of intellectual property is transferred to you under these Terms.
3.3. You may not reproduce, modify, or create derivative works of any content from the Site without express written permission.
4. Payments and Fees
4.1. Fees for sync licences are determined on a case-by-case basis and outlined in the relevant licence agreement.
4.2. All fees are payable in advance unless otherwise agreed in writing.
4.3. Entity Deep Music reserves the right to withhold delivery of licensed music until full payment is received.
5. User Accounts
5.1. To access certain features (e.g. downloads, playlists, or client-only areas), you may be required to create an account.
5.2. You are responsible for maintaining the confidentiality of your login details and all activities under your account.
5.3. Entity Deep Music reserves the right to suspend or terminate accounts that breach these Terms.
6. Disclaimers and Liability
6.1. The Site and its content are provided “as is” without warranties of any kind, whether express or implied.
6.2. While Entity Deep Music endeavours to ensure the accuracy of metadata and information provided, we do not warrant that the Site will be error-free or uninterrupted.
6.3. Entity Deep Music shall not be liable for any indirect, incidental, or consequential damages arising from your use of the Site or licensed music.
7. Indemnity
You agree to indemnify and hold harmless Entity Deep Music, its directors, employees, and licensors against any claims, damages, liabilities, and expenses arising from:
- Unauthorised use of music,
- Breach of these Terms, or
- Use of licensed music in a manner outside the agreed licence scope.
8. Termination
8.1. Entity Deep Music may suspend or terminate your access to the Site if you breach these Terms.
8.2. Termination does not affect any rights or obligations accrued prior to the date of termination.
9. Governing Law
These Terms shall be governed by and construed under the laws of South Africa, and any disputes shall be subject to the exclusive jurisdiction of the South African courts.
10. Amendments
Entity Deep Music reserves the right to update or amend these Terms at any time. Updated versions will be posted on the Site, and continued use of the Site constitutes acceptance of the updated Terms.
T&Cs for publishing and distribution
By conducting business with Entity Deep and its affiliated companies you agree to the following terms and conditions.
1. Distribution and Publishing
1.1 Music distribution services through EntityDeep Media Agency does not guarantee placement within playlists and/or featured charts which include any of the major DSPs.
1.2 Royalties are paid out at intervals of 6 months each year given that they exceed R1000 for each payment cycle, noted as payment threshold, sales under R1000 will be retained and paid when release or catalog passes threshold.
1.3 Royalties administered by SAMRO and SAMPRA will be paid directly to all parties to release and/or contract.
1.4 Royalties administered by CAPASSO will be administered at the same cycle as distribution royalties however paid as when received with no minimum threshold on publishing royalties.
1.5 Royalty schedule is noted as December and June of each year for both mechanical and publishing royalties, where sync royalties are paid immediately upon receipt payment from client followed by invoice from publishing client. Under this term of service, royalty statements are issued on statements from DSPs collated at periods of which DSPs release statistics and payments to EntityDeep Media Agency and/or Entity Deep Music Publishing.